Gift Advices

Gift advices are used to provide departments with more information about a gift deposited into one of the funds it manages. Gift information posted to the general ledger does not provide the donor’s name, address or University affiliation, which is often important information for departments.

In order to obtain the donor’s name and other information about the gift, departments should run a gift advice report. To access this report, departments should log into the FAS Finance Reporting Hub/FINREPORT, sign in with your HarvardKey, select the Reports tab, top left side of the home page, then select the Gift Advices Report.

Tubs, Departments and Centers are notified via email when a new gift has been posted to one of their funds.

The Gift Advice report and HART transaction listing should be reconciled regularly by the managing department to ensure that gift information is recorded properly between the two systems. Many departments use gift advice information to thank donors for their gifts in addition to the acknowledgements sent by ADS.