System Applications

A list of FAS and Harvard University system applications and reporting tools.

Accounts Receivable (AR)

Accounts Receivable (AR) is a web-based billing and collection system for local units billing external customers. AR is a module within Oracle Financials that provides a dashboard-like view of customer and invoice, payment, and credit information that can be exported or printed.

 

AP Adjustments / Fixed Assets

AP Adjustments / Fixed Assets is a module within Oracle Financials which tracks the life cycle of capital equipment including record keeping for acquiring, maintaining, protecting, and properly disposing of capital equipment.

 

Aurora

Aurora is a FAS system that facilitates staff, temp/LHT, TF/TA, faculty, and other academic appointment processes.

 

Buy2Pay Procurement System

Buy2Pay is an end to end online procurement system for the Harvard Community. B2P users can now submit Purchase Orders, Payment Requests, and Non-employee reimbursements all online in the B2P system. B2P also includes a supplier portal and contract repository and is the replacement for HCOM.

 

CARAT

Centralized Application for Research and Travel (CARAT) Database for Grants and Fellowships is an electronic tool for both Harvard students and external applicants to submit research, public service, study abroad, and purposeful travel application or funding requests for such opportunities from many different funding sources.

 

Concur

Concur is the University system for processing employee expense reimbursements (travel, corporate card). For University Resources on Concur, including Concur mobile application downloads, visit the Harvard Travel Services Concur homepage. For FAS Specific Concur user guides and Job Aids, visit FAS Concur Resources & Job Aids.

 

eCert

Effort Certification and Reporting (eCert) is a web based tool to facilitate the effort certification and reporting process. Supports the Annual Faculty Effort Certifications and Quarterly Project Effort Certifications.

 

FastCat

Financial Aid Source Tracking and Costing Allocation (FastCat) assigns financial aid to students based in part on demographic data entered in FAADS.

 

FedEx

The FedEx Oracle procurement tool streamlines processing and provides the ability to locate the best rates, estimate transit times, and track shipments. Only Domestic Express shipments can be processed through the new FedEx Oracle procurement tool.

 

General Ledger (Journal Processing)

General Ledger is a module in Oracle Financials used to manage the transfer of income, expenses or correcting financial coding.

 

GMAS

Grants Management Application Suite (GMAS) is the University's system of record for proposals, awards, financials, and documentation related to sponsored projects. Supports the end-to-end grant life cycle process.

 

HART

Harvard Analytics and Reporting Tool (HART) is the university reporting platform including financials, grants management, student financials, cash management, and procurement.

 

HUBS

Harvard University Budgeting System (HUBS) is a tool for budgeting, forecasting, and reporting departmental funds.

 

PeopleSoft

PeopleSoft is the University system to manage and track all aspects of human resources, benefits and payroll including time entry and time approval.

 

PI Dashboard

PI Dashboard is a new reporting and projection tool for faculty and financial staff to report on funding sources and project future expenses. The PI Dashboard serves as a one-stop-shop that provides a comprehensive and accurate view of expense data, detailed reporting, dashboards and analytics.

 

FINReport *NEW

TBD

 

SPECTRA

SPECTRA is the FAS tool for tracking supplemental pay, effort commitment tracking and request application. According to Harvard’s Effort Reporting Policy, University faculty are expected to certify their time to sponsored awards commensurate with the committed effort expended on activities they perform. Payroll charges to sponsored awards, and cost sharing recorded for faculty, serve as the initial data points for the University’s effort reporting system.