Under extenuating circumstances, such as documented medical reasons, business class or first class service may be reimbursable where it is normally prohibited, provided the expense is approved by the traveler’s Financial Dean. The “documented” material...
Yes, the policy states that a traveler is to stay in a standard, single-occupancy room where available and upgrade fees are not reimbursable. Travelers are encouraged to use the Harvard Rates to get the best rates possible. While the expense would be...
Yes, as long as the acronyms are spelled out in the supporting documentation.
STAPLE your documentation together along with the receipt report. (Remember – AP does NOT want you to staple invoices). You do not need to tape receipts to a piece of paper.
Receipts for expenses less than $75 are not required HOWEVER they must be itemized in the supporting documentation. Its not necessary to itemize in the requisition especially if its all under the same coding (use “X meals under $75”) to make data entry...
No. The ticket # is proof that the itinerary was paid for. An MRA is not required however proof of payment is always good to substantiate the expense.
You need the MRA for missing receipts. MRAs are no longer required for receipts that are faxed/scanned/photocopied. Remember that MRAs must be used as exceptions, not on a regular basis in lieu of original receipts. Also remember to include proof of...
Receipts can be accepted but its up to the department to allow this. There should be a method to determine if the same copy is being submitted more than once. Signatures can also be scanned.
No. If they want Direct Deposit they will need to enroll as a vendor of Harvard with Paymode. This 3rd party company will maintain their banking information and deposit funds directly to their bank account. Paymode payments are currently made every...
Original signatures are strongly preferred. Should a situation arise where the individual is away from the University and cannot sign the form, a scanned/faxed copy can be accepted. Departments are encouraged to capture signatures on the reimbursement...
