The Employee Reimbursement Form and Non-Employee Reimbursement Form are NOT required however they are often useful for the traveler to fill out if they don't have direct access to the Oracle systems. These forms are also typically used to gather the...
Yes, the policy states that a traveler is to stay in a standard, single-occupancy room where available and upgrade fees are not reimbursable. Travelers are encouraged to use the Harvard Rates to get the best rates possible. While the expense would be...
Proof of travel substantiates that you were in the locations where per diem is being claimed. Items such as bus tickets, boarding passes with the travelers name on it constitute proof of travel.
The following steps are required when processing a payment or reimbursement where another non-Harvard employee party involved needs to be included in the transaction for tax reporting purposes.
Third Party Reimbursement/Payment:
Example - A faculty member...
No, you may not use the Harvard Tax Exempt certificate when making a purchase with personal funds, even if you intend to be reimbursed. Similarly, you cannot be exempt from meals tax if you are purchasing with personal funds. In order to use Harvard’s...
Under extenuating circumstances, such as documented medical reasons, business class or first class service may be reimbursable where it is normally prohibited, provided the expense is approved by the traveler’s Financial Dean. The “documented” material...
The SLA (service level agreement) for reimbursement processing is 5 business days after Reimbursement and Card Services (RCS) has received the documentation.
