FAQs

You have two options for a non-catalog PO:

1. You may create multiple lines.  One of the lines can be the deposit.  
2. If you choose to create your PO as a single line, make sure you choose your PO by dollar amount and not by quantity.

Note that all payment terms are net 30 and if the up-front payment needs to be issued before net 30 then a non-standard check request will need to be completed. 

Internet Explorer 8 is the supported browser for financial applications such as HCOM and WV.   Safari 2.0.x (where x=4 or higher) is the supported browser for Macs.  Firefox and Chrome are not supported Oracle browsers HOWEVER there are many users who have success in working with these browsers while shopping and creating requisitions.

No. If they want Direct Deposit they will need to enroll as a vendor of Harvard with Paymode. This 3rd party company will maintain their banking information and deposit funds directly to their bank account. Paymode payments are currently made every Tuesday and Thursday.  Notifications of deposits for payment will be made via email through Paymode.

Note: This is not a vehicle to be used for direct deposit payments for employees or other individuals who will no longer be paid through the web reimbursement system. Students cannot be paid using Paymode, they can only be reimbursed via Paymode.

Original signatures are strongly preferred. Should a situation arise where the individual is away from the University and cannot sign the form, a scanned/faxed copy can be accepted. Departments are encouraged to capture signatures on the reimbursement forms when possible for any visitors.

Invoices are issued a GL date at the time that they are matched in the system. If there are no holds on the transaction, it will pass to the GL that night.  That is also the case if an invoice goes on hold, and is released within the same month.  

If an invoice on hold crosses months, for instance, it was entered on April 25 (it would be issued a GL date of April 25,) and goes on receiving hold, and is still on hold when we close the month of April, part of the closing process is to sweep the transaction into the next period.  The system then automatically changes the  GL date to May 1.  If that invoice gets received in may, and is released from hold, it will pass to the GL with that May 1 date.  Furthermore, if that invoice was still on hold at the end of May, the GL date would sweep forward to June 1, and would do that every month end until the hold is resolved.

Aspire is Harvard's Recruitment Management System and access is managed by FAS HR.  Please contact Kim Zweig for more information.

You have two options for a non-catalog PO:

1. You may create multiple lines.  One of the lines can be the deposit.  
2. If you choose to create your PO as a single line, make sure you choose your PO by dollar amount and not by quantity.

Note that all payment terms are net 30 and if the up-front payment needs to be issued before net 30 then a non-standard check request will need to be completed. 

HARVie (Harvard Intranet for Employees): Provides employees and staff with up-to-date human resource information, access to key enterprise systems, resources for managing staff at Harvard and other information and tools to help employees to do their jobs as well as balancing work/life responsibilities. Access is automatic upon hire. Access to the restricted HR Administrators section is granted via the Helpdesk on 6-2001.

The PCard system access is managed by the PCard Administrator.   Please contact Joshua Dunn for more information.