How long does it take for a reimbursement to be processed?
The SLA (service level agreement) for reimbursement processing is 5 business days after Reimbursement and Card Services (RCS) has received the documentation.
The SLA (service level agreement) for reimbursement processing is 5 business days after Reimbursement and Card Services (RCS) has received the documentation.
The Employee Reimbursement Form and Non-Employee Reimbursement Form are NOT required however they are often useful for the traveler to fill out if they don't have direct access to the Oracle systems. These forms are also typically used to gather the...
The 90- day clock starts from the end date of the trip and keeps ticking until the expense is received by RCS. As long as the paperwork makes it to RCS by day 90, even if it gets sent back with a green sheet, it is still considered received timely.
Itemized receipts are required for the actual substantiation of business and travel meals. For meals, oftentimes you will need two (2) receipts to show all of the necessary information. One receipt will show what was purchased, and the second receipt will...
A valid flight receipt will include the travelers name, a ticket number, amount paid and the flight itinerary.
Proof of travel substantiates that you were in the locations where per diem is being claimed. Items such as bus tickets, boarding passes with the travelers name on it constitute proof of travel.
No, you may not use the Harvard Tax Exempt certificate when making a purchase with personal funds, even if you intend to be reimbursed. Similarly, you cannot be exempt from meals tax if you are purchasing with personal funds. In order to use Harvard’s...
No, these are currently considered higher end taxi travel services however the industry is consistently revolving. At this time, the services of Planet Tran have Harvard negotiated rates and are allowable with a justifiable business purpose. Uber is...
Because its not REQUIRED in order to meet the objective of travel – there are other lower cost alternatives.
The following steps are required when processing a payment or reimbursement where another non-Harvard employee party involved needs to be included in the transaction for tax reporting purposes.
Third Party Reimbursement/Payment:
Example - A faculty member...