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Receipts can be accepted but its up to the department to allow this. There should be a method to determine if the same copy is being submitted more than once. Signatures can also be scanned.
The FAS Human Resources website has comprehensive information on the I-9 submission process and resources.
When the payroll opens, and again after the payroll is confirmed. Review the FAS Timeline for Time and Absence Submission, Approval and Payroll Reports for additional information.
Complete the Temporary Placeholder/Social Security Number Request Form and email to faspayroll@fas.harvard.edu.
Please Note: This number should never be given to the employee and is strictly for internal use.
The FAS Research Administration Services (RAS) website has instructions for who to contact for help regarding sponsored research questions.
The PCard system access is managed by the PCard Administrator. Please contact Joshua Dunn for more information.
HARVie (Harvard Intranet for Employees): Provides employees and staff with up-to-date human resource information, access to key enterprise systems, resources for managing staff at Harvard and other information and tools to help employees to do their jobs as well as balancing work/life responsibilities. Access is automatic upon hire. Access to the restricted HR Administrators section is granted via the Helpdesk on 6-2001.
- Invoice date
- Invoice number
- Payment amount
- PO/PR Number
- Description field = 'Requisition Description' that is entered (when you begin your 'Checkout') - only the first 35 characters will be used on a payment remittance due to spacing.
Closed for receiving means that a particular PO line# has been fully received but the PO line# is still open because it has not been matched yet.
Item Description (marketplace fills in automatically/non catalog you fill in - required)
and
Business Purpose (required) –only seen in Payment Requests
Acts as the line item description
CREW Reporting
- Detailed Listing
- Committed Funds Report
HCOM Reporting
- PO Line and Distribution Report
- Receiving Details Report
- PO Transaction Summary Report
Yes - As long as you write the correct PR# on the invoice it makes no difference to Central AP. If the invoices are for the same vendor, the user should enter each invoice separately (as you would in a WV “multiple.”) If you are entering invoices for different vendors then multiple PR#'s will be generated. DO NOT SEND THE ORACLE PR COVER SHEET. Only the invoice/s with PR# is needed. Please limit the number of invoices to 15 per payment request.