#  Reference Guides 

 



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###    AP Adjustment Form  expand\_more  

 

  [### FAS Finance AP Adj Form procedures

 ](https://hu.sharepoint.com/:b:/s/FASOfficeofFinance-PrivateFiles/Eeu_fcAtvwxKvt8NIsKFhlsBRRJ6ySzdGiK7lo0_c-ssGA?e=S5fBWs) 

   [### AP Adjustment Parking Lot Q & A 

 ](/sites/g/files/omnuum766/files/fas_finance/files/ap_adjustment_parking_lot_updated_4.10.14.docx) Questions and corresponding answers compiled from four training sessions. 

 

 

   [### AP Adjustment Tip Sheet

 ](/sites/g/files/omnuum766/files/2024-05/ap_adjustment_tips_sheet_3.14.14_0.docx) 

   [### AP Adjustment Form presentation

 ](/sites/g/files/omnuum766/files/fas_finance/files/ap_adjustment_final_3_18.pdf) 

  

 

 

 

 

 

 



###    Forecast & Budget  expand\_more  

 

  [### FAS Principles for Developing a Budget

 ](https://hu.sharepoint.com/:b:/s/FAS-FIN-Admin/IQAJDRHJBYShSrXfDKHLMSLpAaQCoKuHM9mZkpis1OfshD8?e=nppkth) 

   [### FY27 Budget Workbook Training - Section 5 - Excel Tips

 ](https://hu.sharepoint.com/:v:/s/FAS-FIN-Admin/IQD92QxXzeU3Qbf1tHovXaR7AY4TzizJyIewQmkxPRLzA6E?e=1kJvrh) 

   [### FY27 Budget Workbook Training - Section 4 - Multi Year Planning (Green Tabs)

 ](https://hu.sharepoint.com/:v:/s/FAS-FIN-Admin/IQCDgVJYBTk_RaIk4bJyPkWeAQTMDifDvefCWhQUI4d7fwY?e=YHQqEJ) 

   [### FY27 Budget Workbook Training - Section 3 - Reports (Red Tabs)

 ](https://hu.sharepoint.com/:v:/s/FAS-FIN-Admin/IQAlKrtYC0b5SahYAr_DOAOAAYy9_02_fAbSgDnzdBuibco?e=xx4mVT) 

   [### FY27 Budget Workbook Training - Section 2 - Data, Short Form Entry, Fund Report

 ](https://hu.sharepoint.com/:v:/s/FAS-FIN-Admin/IQC29Ok9S-G2TK_TVOrEMjOqAczzPGGxi7h311AxthkKiqo?e=Pz7wNx) 

   [### FY27 Budget Workbook Training - Section 1 - Overview and FTE

 ](https://hu.sharepoint.com/:v:/s/FAS-FIN-Admin/IQBOl7qCc501RazQKncDaVwxAcPdliYzaPGhGOwLVIhY244?e=x4uJG0) 

  

 

 

 

 

 

 



###    Aurora  expand\_more  

 

  [### Aurora Look-up and Reporting (FAS) Training

 ](https://trainingportal.harvard.edu/Saba/Web_spf/NA1PRD0068/common/ledetail/cours000000000010622) This ASAP Training class will cover how navigate and customize views in Aurora, how to search on and process a few available actions, and how to best use Aurora Reporting, the tool's interactive reporting functionality. 

 

 

   [### Aurora ASAP Training Resources

 ](https://hu.sharepoint.com/sites/FASASAPResources#aurora-class-resources) Up-to-date Aurora reference materials from ASAP's training classes. 

 

 

   [### Aurora Knowledge Center

 ](https://about.aurora.fas.harvard.edu/knowledge-center) Aurora Knowledge Center is where you will find helpful information to guide you in using Aurora. Many pages include links to downloadable User Guides. 

 

 

  

 

 

 

 

 

 



###    Concur  expand\_more  

 

  [### FAS Concur Tips & Tricks

 ](/sites/g/files/omnuum766/files/fas_finance/files/concur_fas_tips_tricks.pdf) 

   [### Concur Setup Guide

 ](/sites/g/files/omnuum766/files/fas_finance/files/concur_setup.pdf) 

   [### Concur Guide for Receipts

 ](/sites/g/files/omnuum766/files/fas_finance/files/concur_receipt.pdf) 

   [### Concur Reimbursee with a Delegate

 ](/sites/g/files/omnuum766/files/fas_finance/files/concur_reimbursee_with_delegate.pdf) 

  

 

 

 

 

 

 



###    OBI  expand\_more  

 

  [### OBI Mapping CREW Detail Listing Description (1, 2, 3) to OBI Transaction Listing

 ](/sites/g/files/omnuum766/files/fas_finance/files/mapping_description_1-2-3_crew_to_obi_job_aid_final.pdf) 

   [### OBI Entering Range of Values into Prompts Dashboard-in-a-Dash

 ](/sites/g/files/omnuum766/files/fas_finance/files/entering_a_range_of_values_dash_final.pdf) 

   [### OBI Fund Management Dashboard-in-a-Dash

 ](/sites/g/files/omnuum766/files/fas_finance/files/fund_management_dash_final.pdf) 

   [### OBI GL Account Monitoring Dashboard-in-a-Dash

 ](/sites/g/files/omnuum766/files/fas_finance/files/gl_account_monitoring_dash_final.pdf) 

   [### OBI Budget and Actuals Comparison Dashboard-in-a-Dash

 ](/sites/g/files/omnuum766/files/fas_finance/files/budget_and_actuals_comparison_dash_final.pdf) 

   [### OBI Financial Dashboards Catalog (mapping of CREW report to OBI dashboard)

 ](/sites/g/files/omnuum766/files/fas_finance/files/financials_catalog_job_aid_final.pdf) 

   [### OBI Transaction Listing Dashboard-in-a-Dash

 ](/sites/g/files/omnuum766/files/fas_finance/files/transaction_listing_dash_final.pdf) 

   [### OBI Dashboard Overview

 ](/sites/g/files/omnuum766/files/fas_finance/files/obi_dashboard_overview_final.pdf) 

   [### FAS OBI Introduction to Financials Dashboard (presentation)

 ](/sites/g/files/omnuum766/files/fas_finance/files/fas-obi_intro_to_financials_dashboards_presentation.pdf) 

   [### OBI Fact Sheet

 ](/sites/g/files/omnuum766/files/fas_finance/files/obi_fact_sheet.pdf) 

  

 

 

 

 

 

 



###    International Resources  expand\_more  

 

  [### International Resources for Departments

 ](/sites/g/files/omnuum766/files/fas_finance/files/international_resources_for_departments.pdf) 

  

 

 

 

 

 

 



###    PeopleSoft  expand\_more  

 

  [### PeopleSoft Overview (FAS) Training

 ](https://trainingportal.harvard.edu/Saba/Web_spf/NA1PRD0068/common/ledetail/cours000000000010642) This ASAP Training class will provide an overview of the PeopleSoft time entry, time approving and adjusting processes. It will also cover how and when to run a Payroll Register Report. 

 

 

   [### PeopleSoft ASAP Training Resources

 ](https://hu.sharepoint.com/sites/FASASAPResources#peoplesoft-class-resources) Up-to-date PeopleSoft reference materials from ASAP's training classes. 

 

 

   [### PeopleSoft Help Portal

 ](https://trainingportal.harvard.edu/Saba/Web_spf/NA1PRD0068/app/me/pages/pagedetail?id=spage000000000006280) This HTP (Harvard Training Portal) site was developed to provide Harvard University employees, managers, and administrators the ability to access the current inventory of PeopleSoft job aids in a centralized location. 

 

 

   [### Biweekly Academic Payroll Processing

 ](/sites/g/files/omnuum766/files/2025-05/Biweekly%20Academic%20Payroll%20Processing.pdf) Steps on how to run the Payroll Register (Cost Center Register by EE) for employees within the MFC/MEP/MIP Paygroups, along with FAS Payroll Key controls and University audit requirements for running/reviewing/signing reports. 

 

 

   [### Weekly Payroll Processing

 ](/sites/g/files/omnuum766/files/2024-11/Weekly%20Payroll%20Processing.pdf) Steps on how to run the Payroll Register (Cost Center Register by EE) for employees within the WTM Paygroup, along with FAS Payroll Key controls and University audit requirements for running/reviewing/signing reports. 

 

 

   [### Teaching Fellow Payroll Processing

 ](/sites/g/files/omnuum766/files/2024-11/Teaching%20Fellow%20Payroll%20Processing.pdf) Steps on how to run the Payroll Register (Cost Center Register by EE) for employees within the MTF Paygroup, along with FAS Payroll Key controls and University audit requirements for running/reviewing/signing reports. 

 

 

   [### Biweekly Staff Payroll Processing

 ](/sites/g/files/omnuum766/files/2025-04/Biweekly%20Staff%20Payroll%20Processing.pdf) Steps on how to run the Payroll Register (Cost Center Register by EE) for employees within the PFX/PON/POU Paygroups, along with FAS Payroll Key controls and University audit requirements for running/reviewing/signing reports. 

 

 

   [### Weekly Recommended Payroll Reports

 ](/sites/g/files/omnuum766/files/2024-11/Weekly%20Recommended%20Payroll%20Reports.pdf) List of reports strongly recommended to be run the day before a Weekly Payroll Processing occurs. 

 

 

   [### Biweekly Staff Recommended Payroll Reports

 ](/sites/g/files/omnuum766/files/2025-04/Biweekly%20Staff%20Recommended%20Payroll%20Reports.pdf) List of reports strongly recommended to be run the day before a Biweekly Staff Payroll Processing occurs. 

 

 

   [### Weekly Time/Absence Approval Deadline

 ](/sites/g/files/omnuum766/files/2024-11/Weekly%20Time%20Absence%20Approval%20Deadline.pdf) Central Deadlines for Weekly Time and Absence Approvals and recommended reports to run to ensure compliance with deadlines. 

 

 

   [### Biweekly Time/Absence Approval Deadline

 ](/sites/g/files/omnuum766/files/2024-11/Biweekly%20Time%20Absence%20Approval%20Deadline.pdf) Central Deadlines for Biweekly Time and Absence Approvals and recommended reports to run to ensure compliance with deadlines. 

 

 

   [### How to Print a Payroll Register

 ](/sites/g/files/omnuum766/files/2025-05/Payroll%20Register%20Report%20Instructions.pdf) Directions on how to print a Payroll Register (Cost Center Register by Ee) Report. 

 

 

   [### Student Quick Hires Tip Sheet

 ](/sites/g/files/omnuum766/files/2025-01/student_quick_hires_tips_sheet_1.15.25.docx) A Student Quick Hire tip sheet for PeopleSoft entry. 

 

 

   [### Student Quick Hire Instructions

 ](/sites/g/files/omnuum766/files/2025-01/sqh_quick_reference_jan_2025.docx) Instructions on preparing a Student Quick Hire Form in PeopleSoft. 

 

 

   [### PeopleSoft Email Notifications Summary

 ](/sites/g/files/omnuum766/files/2025-01/peoplesoft_email_listings.xlsx) A list of the automated PeopleSoft emails that are sent out for Payroll processing and Time & Absences reminders. 

 

 

  

 

 

 

 

 

 



###    HUBS  expand\_more  

 

  [### HUBS 101

 ](/sites/g/files/omnuum766/files/fas_finance/files/fas_hubs_101_oct_2016_final.pptx) 

   [### HUBS Browser Settings

 ](/sites/g/files/omnuum766/files/fas_finance/files/2012-10-01_hubs_browser_settings21.pdf) 

   [### Getting Started with HUBS (.pdf)

 ](/sites/g/files/omnuum766/files/fas_finance/files/2012-10-01_getting_started_with_hubs11.pdf) 

   [### Sample FRBE 122 Report (.pdf) 

 ](/sites/g/files/omnuum766/files/2024-05/122_excel_sample.pdf) 

   [### Business Rule Catalog (.xlsx) 

 ](/sites/g/files/omnuum766/files/2024-05/business_rules_catalog_sept_2013.xlsx) 

   [### CINA Cube Tips & Tricks (.pptx) 

 ](/sites/g/files/omnuum766/files/2024-05/cina_cube_tips_and_tricks.pptx) 

   [### CINA Report Summary (.docx) 

 ](/sites/g/files/omnuum766/files/2024-05/cina_report_summary.docx) 

   [### CINA Cube Task List for Tub 370 (.docx) 

 ](/sites/g/files/omnuum766/files/2024-05/cina_tasklist_for_tub_370.docx) 

   [### CINA Cube Task List for Tubs 110, 340, 355, 415 (.docx) 

 ](/sites/g/files/omnuum766/files/2024-05/cina_tasklist_for_tubs_110_340_355_415.docx) 

   [### CINA Cube Task List for Tubs 310, 385, 400, 420 (.docx) 

 ](/sites/g/files/omnuum766/files/2024-05/cina_tasklist_for_tubs_310_385_400_420.docx) 

   [### Employee Cube Task List for TUB 370 (.docx) 

 ](/sites/g/files/omnuum766/files/2024-05/empl_tasklist_25_sept_2013.docx) 

   [### Employee Task List for Tubs 310, 385, 400, 420 (.docx) 

 ](http://hwpi.harvard.edu/files/fas_finance/files/empl_tasklist_26_sept_2013.docx) 

   [### Employee Task List for Tubs 110, 340, 355, 415 (.docx) 

 ](/sites/g/files/omnuum766/files/2024-05/empl_tasklist_27_sept_2013.docx) 

   [### Sample FRBC030 Report (.pdf) 

 ](/sites/g/files/omnuum766/files/2024-05/frbc030_budget_fund_balance_summary_final.pdf) 

   [### Sample FRBC039F Report (.pdf) 

 ](/sites/g/files/omnuum766/files/2024-05/frbc039f_budget_variance_by_object_and_fund_final.pdf) 

   [### Sample FRBC143 Report (.pdf) 

 ](/sites/g/files/omnuum766/files/2024-05/frbc143_budget_variance_summary_with_fund_balance_final.pdf) 

   [### Sample FRBE035 Report (.pdf) 

 ](/sites/g/files/omnuum766/files/2024-05/frbe35_excel_sample.pdf) 

   [### Sample FRBE124 Report (.pdf) 

 ](/sites/g/files/omnuum766/files/2024-05/frbe124_salary_expense_data_audit_sample.pdf) 

   [### HUBS Employee & CINA Report Grid (.xls)

 ](/sites/g/files/omnuum766/files/2024-05/hubs_employee_cina_report_grid.xls) This two page grid details the parameters of many of the HUBS reports to assist the user when selecting a report. 

 

 

   [### Transfer Salary Distribution info from HUBS to Asperin (.doc) 

 ](/sites/g/files/omnuum766/files/2024-05/transfer_salary_distribution_info_from_hubs_to_asperin.doc) 

  

 

 

 

 

 

 



###    Object Codes  expand\_more  

 

  [### Vacation Accounting Example of Payments, Accruals, Fringe

 ](/sites/g/files/omnuum766/files/fas_finance/files/vacation_accounting_example_of_pmts_accruals_fringe_1.xls) 

   [### Use of Object Code 8450

 ](/sites/g/files/omnuum766/files/fas_finance/files/use_of_object_code_8450_01.pptx) 

   [### FAS Commonly Used Expense Object Codes

 ](/sites/g/files/omnuum766/files/fas_finance/files/common_fas_expense_object_codes_rev_march_20_2015_01.xls) 

   [### Unabridged List of All Object Codes

 ](/sites/g/files/omnuum766/files/fas_finance/files/unabridged-obj-code-list_7.xlsx) 

   [### Master List of Expense Object Codes (.xls)

 ](/sites/g/files/omnuum766/files/fas_finance/files/object_code_master_update_6-16-21.xlsx) 

   [### Food-related Object Code Quick Reference (.docx)

 ](/sites/g/files/omnuum766/files/fas_finance/files/food_object_codes_qr_feb_2013_0.docx) 

  

 

 

 

 

 

 



###    Oracle GL / Journals  expand\_more  

 

  [### General Ledger Top 10 Tips (Oct 2017)

 ](/sites/g/files/omnuum766/files/fas_finance/files/general_ledger_journals_top_ten_tips.pdf) 

   [### Sample Oracle ADI Error Messages 

 ](/sites/g/files/omnuum766/files/2024-05/oracle_error_messages_fas_finance_adi_troubleshooting_guide_0.xls) 

   [### DFF guidance for non-sponsored funds July 2016

 ](/sites/g/files/omnuum766/files/fas_finance/files/dff_guidance_for_non-sponsored_funds_july_2016.docx) 

   [### Oracle ADI Troubleshooting Guide

 ](/sites/g/files/omnuum766/files/2024-05/oracle_error_messages_eureka-19-a-42_adi_troubleshooting_guide_0.pdf) 

   [### How to Create an Online Journal Transfer (Oct 2017)

 ](/sites/g/files/omnuum766/files/fas_finance/files/create_online_journal_voucher_oct2017.pdf) 

   [### ADI Journal Quick Reference (Mar 2018)

 ](/sites/g/files/omnuum766/files/fas_finance/files/adi_journal_quick_reference_mar2018.pdf) 

   [### Salary Journals for Sponsored Accounts (.pptx)

 ](/sites/g/files/omnuum766/files/2024-05/salary_journals_for_sponsored_accounts_june_2013_0.pptx) 

   [### FAS Guide to Transfer Object Codes

 ](/sites/g/files/omnuum766/files/fas_finance/files/fas_guide_to_transfer_object_codes_1.pdf) 

   [### FAS Guide to Journaling Vacation-Related Object Codes

 ](/sites/g/files/omnuum766/files/fas_finance/files/fas_guide_to_journals_using_vacation-related_object_codes.pdf) 

   [### ADI Journal Instruction Guide

 ](/sites/g/files/omnuum766/files/fas_finance/files/adi_journal_instruction_guide_nov_2015.pdf) 

  

 

 

 

 

 

 



 

 

 

 

##  Training & Support Requests 

[Request for Assistance](https://adminops.fas.harvard.edu/asap-support)  
  
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For more information about the program, please contact us at [fasasap@fas.harvard.edu](mailto:///fasasap@fas.harvard.edu).