Reference Guides

Questions and corresponding answers compiled from four training sessions.

Find payment status in HCOM, AP Views, and WV Reimbursement.

These vendors are able to turn around invoicing automatically once items ship. These vendors' bills have a GL date that is hard coded to the date the invoice arrives in the electronic mailbox at Harvard.

Points to include in your email to AP when requesting a PO to be cancelled.

Template for information to share with Accounts Payable when requesting a PO to be closed.

Chart that shows which information field in HCOM appear in the Detailed Listing.

HCOM Punchouts require browser settings that are usually not default in a browser or may be reset with system/browser updates.

When to create non-catalog PO "Goods billed by qty", "Services billed by qty", or "Goods or services billed by amount".

Two ways to print the PDF of the PO which includes the Harvard Terms and Conditions OR the Non-Employee Reimbursement (NR) Cover Page.

Any requisitions to be approved by FAS Finance require the quote or invoice to be attached to the requisition unless it contains confidential information.

This two page grid details the parameters of many of the HUBS reports to assist the user when selecting a report.